Company policies
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Company Policies
Health and Safety Policy
HD1 Solutions Ltd
1. Statement of Intent
HD1 Solutions Ltd is committed to ensuring the health, safety, and welfare of all employees, contractors, clients, and any other persons who may be affected by our operations. We aim to provide a safe and healthy working environment by complying with all relevant health and safety legislation, including the Health and Safety at Work Act 1974, the Management of Health and Safety at Work Regulations 1999, and other applicable regulations and industry best practices.
This policy applies to all aspects of our services, including cleaning, property maintenance, and associated operations.
2. Responsibilities
2.1 Management Responsibilities
The management of HD1 Solutions Ltd will:
• Ensure compliance with health and safety laws and regulations.
• Provide adequate resources for health and safety management.
• Carry out risk assessments and implement control measures to reduce risks.
• Ensure employees receive proper training and information.
• Investigate and report accidents, incidents, and near-misses.
• Promote a culture of health and safety within the organisation.
2.2 Employee Responsibilities
Employees must:
• Take reasonable care of their own health and safety and that of others.
• Follow company health and safety policies and procedures.
• Use equipment and personal protective equipment (PPE) as instructed.
• Report any hazards, accidents, or near-misses to management.
• Participate in health and safety training and initiatives.
3. Risk Assessments
HD1 Solutions Ltd conducts regular risk assessments to identify potential hazards and implement control measures. Risk assessments will cover:
• Cleaning chemicals and substances (COSHH regulations).
• Slips, trips, and falls.
• Manual handling.
• Working at height (e.g., window and gutter cleaning).
• Use of electrical and mechanical equipment.
• Lone working and site security.
All employees will be informed of relevant risk assessments and control measures.
4. Safe Working Practices
4.1 Cleaning and Maintenance Operations
• Ensure proper use and storage of cleaning chemicals, following COSHH guidelines.
• Use appropriate PPE (e.g., gloves, masks, goggles, high-visibility clothing).
• Follow safe working procedures for deep cleaning, mould remediation, and damp solutions.
• Secure work areas to prevent risks to employees, clients, and the public.
4.2 Manual Handling
• Assess lifting tasks before performing them.
• Use mechanical aids where possible.
• Follow proper lifting techniques to avoid injury.
4.3 Electrical and Equipment Safety
• Conduct regular inspections and maintenance of cleaning and maintenance equipment.
• Ensure only trained personnel use electrical and power tools.
• Report and remove any faulty equipment immediately.
4.4 Working at Height
• Use suitable ladders, scaffolding, or access equipment.
• Ensure proper training in working at height.
• Carry out pre-use checks on ladders and harnesses.
4.5 Lone Working
• Implement a lone worker policy, ensuring staff check-in regularly.
• Provide mobile communication devices for lone workers.
• Conduct risk assessments for lone working situations.
5. Training and Supervision
HD1 Solutions Ltd will provide employees with adequate health and safety training, including:
• Induction training for all new employees.
• Specific training for tasks involving chemicals, manual handling, and working at height.
• Refresher training as needed.
Supervisors will monitor adherence to safety procedures and provide ongoing guidance.
6. Incident Reporting and Emergency Procedures
• All accidents, incidents, and near-misses must be reported and recorded in the accident logbook.
• Investigations will be conducted to prevent recurrence.
• First aid provisions will be available on all work sites.
• Emergency evacuation procedures will be communicated to all employees.
7. Review and Monitoring
This policy will be reviewed annually or following any significant changes in legislation, work practices, or incidents. Employees are encouraged to provide feedback on health and safety matters.
Signed:
Reece drummond
Modern Slavery Policy
HD1 Solutions Ltd
1. Policy Statement
HD1 Solutions Ltd is committed to preventing modern slavery and human trafficking in all aspects of our business and supply chain. We operate with integrity, transparency, and respect for human rights in compliance with the Modern Slavery Act 2015. We have a zero-tolerance approach to modern slavery and expect the same from all our employees, suppliers, and business partners.
2. Scope
This policy applies to all employees, agency workers, contractors, suppliers, and business partners engaged with HD1 Solutions Ltd. It covers all our operations, including cleaning services, property maintenance, and procurement of goods and services.
3. Responsibilities
3.1 Management Responsibilities
HD1 Solutions Ltd’s management is responsible for:
• Ensuring compliance with the Modern Slavery Act 2015.
• Conducting due diligence on suppliers and contractors.
• Providing training to employees on identifying and preventing modern slavery.
• Taking immediate action if modern slavery is suspected or identified.
3.2 Employee Responsibilities
All employees must:
• Be aware of the risks of modern slavery and report any concerns.
• Follow company procedures when working with suppliers and contractors.
• Refuse to engage in or facilitate any form of forced labour or exploitation.
4. Identifying and Preventing Modern Slavery
We take the following steps to prevent modern slavery:
• Supplier Due Diligence: We assess new and existing suppliers to ensure they comply with anti-slavery laws.
• Contractual Obligations: We require suppliers and contractors to confirm their commitment to ethical practices.
• Employee Rights: We ensure fair wages, safe working conditions, and compliance with UK employment laws.
• Whistleblowing Policy: We encourage employees to report concerns confidentially and without fear of retaliation.
5. Reporting and Investigations
If modern slavery is suspected, employees, suppliers, or stakeholders must report it immediately to management or via our confidential reporting process. All reports will be investigated, and appropriate action will be taken, including terminating relationships with non-compliant suppliers or reporting to authorities where necessary.
6. Training and Awareness
We provide training to employees on recognising the signs of modern slavery and human trafficking. This ensures all staff understand their responsibilities and how to report concerns.
7. Policy Review
This policy will be reviewed annually and updated as necessary to reflect changes in legislation or business operations.
Signed:
Reece drummond
Position: Director, HD1 Solutions Ltd
Date: 11.7.24